Meetings & events
Organize event arrivals, group movements and the journey home before asking for a quote.
Plan this journeyMap each movement.
List the event address, hotel or other pickup points and the times each group needs to arrive. Distinguish one-way trips from shuttle loops or a vehicle waiting on site.
When groups have different schedules, create a separate line for each movement. A final guest count and equipment list help the team confirm the transportation requirements.
Give the return trip equal attention.
State the expected finish time, any flexible departure window and the plan for late guests. Ask about the coordination contact, changes during the event and additional time.
For a shared event, give each movement its own pickup time, group count and destination. Agree on one itinerary version so coordinators and travelers work from the same plan.
Questions about this journey.
How should I describe multiple pickups?
List the address, time and passenger count for each pickup, followed by its destination. Explain whether all travelers need to arrive together.
Can a vehicle stay for the event?
Include the time you need a vehicle and whether it should stay on site or return later. Confirm availability, minimum time and waiting or overtime charges before agreeing to the itinerary.